Built for the way renewal information actually arrives
Renewal information rarely arrives in a tidy form ready to be copied into a tracker. It arrives as a PDF attached to an email. As a photo someone took on their phone at a client site. As a screenshot a colleague sent in a chat thread. As a section of a supplier portal nobody wants to retype. The friction is not deciding what to track, it is the typing.
NoticeWindow's one uploader removes the typing. Phone, tablet or desktop. Single file or fifteen at once. Mixed formats welcome. Drop what you already have — the dashboard does the data entry. You stay in control of the final values.
Always confirm first
The AI suggests values for the supplier, the renewal date, the notice period in days, the recurring value, the owner and any free-text notes. Each value lands in a review form on screen. Nothing is written to your dashboard until you click save.
Each extraction returns a confidence level: high, medium or low. The badge sits at the top of the review form. Warnings about ambiguous fields, missing dates or unclear values are listed underneath. The AI is positioned as a draft, not an authority.
You stay in control of what gets saved
You choose what to upload and what to save after review. The dashboard keeps the structured renewal record you confirm — supplier, dates, notice period, value, owner and notes — alongside the file name, the time of upload and the user who uploaded it.
The History tab shows every file that has been processed so you have a complete record of activity. You can delete any record at any time.
Accepted formats
Photos and screenshots (PNG, JPEG, WebP), PDFs, email files (.eml), and common spreadsheets. Drop several at once — each processes in parallel. Can't find the file? Type the dates in manually instead — the manual form sits next to the uploader for exactly that case.
Every upload is logged
The History tab lists every file the AI has processed: the source type, the file name, the time it was processed, the status and the renewal it created. Nothing in your renewal history is mystery data. Every row has a traceable origin, even after the original document is discarded.
Frequently asked questions
- What can I upload?
- Anything you already have. Snap a photo of a renewal letter on your phone, drop PDFs or screenshots from desktop, paste an image straight from your clipboard, or forward an invoice email. PNG, JPEG, WebP, PDF, .eml and common spreadsheet formats all work. Drop multiple files at once — each one processes in parallel with its own status.
- Does NoticeWindow store the file I upload?
- The file is sent for AI extraction and then discarded. NoticeWindow keeps the structured renewal record you confirm and a log that an upload happened, not the original document.
- What does the AI do with the file?
- It reads the photo, screenshot, PDF or email and suggests values for the supplier, renewal date, notice period, recurring value and notes. You always review and confirm on screen before anything is saved.
- What if the AI gets a value wrong?
- Correct it in the review form before saving. The AI is a draft, not an authority. Every field is editable and a confidence level is shown so you know which to scrutinise.
- What if I can't find the document?
- Type the dates in manually — still under 30 seconds. The manual form sits beside the uploader for exactly this case.